Facility Use Request Form (Google Forms)

Facility Use Request Form (PDF)

Policy

Space in the Altamont Free Library is available by reservation for programs and meetings during the days and times that the Library is open to the general public. Events sponsored by the Library are given preference. Reservations for use may also be made by outside groups and individuals. All meetings must be open to the general public. Profit making organizations sponsoring an educational program of an educational and non-profit nature may be permitted use of the facilities at the library’s discrtion.

Procedure

Reservations are taken on a first come, first served basis and may be made by filling out a
Request for Use of the Library Facilities form, which is available at the Circulation Desk and
online at www.altamontfreelibrary.org. Outside organizations may not reserve meeting rooms more than three (3) months in advance of the planned meeting date, except with the written permission of the Library Director.

Health Considerations

Altamont Free Library will restrict the use of Library facilities in the event of a public health emergency in adherence with guidelines from the New York State and Albany County Departments of Health.

Restrictions

1. No group or individual may charge admission fees, require donations, solicitations or
listings with the exception of events sponsored by Altamont Free Library.

2. Neither the name nor the address of the Altamont Free Library may be used as the official address or headquarters of an organization.

3. Advertising for programs held in the Library by outside groups must be reviewed by the
Director prior to distribution,

4. The Library Director is authorized to deny use of the facilities for due cause to any group
that has been disorderly or objectionable in the past. Causes for denial may include destruction of Library property, disturbance of patrons, or any illegal, or disruptive conduct on the Library premises.

5. Smoking and the consumption of alcoholic beverages are forbidden. Food and beverages may not be provided except with the written permission of the Library Director.

6. The Library will not provide office or storage space and will not be responsible for
equipment or personal articles belonging to groups or individuals using the Library.

7. Two or more adults must supervise programs for children age 10 and younger

8. Programs that involve the use of materials, e.g., paint or clay, which may result in
damage to Library property, require approval from the Director.

9. Organizers are responsible for securing presentation rights for any movies, music, or other copyrighted materials presented. No copyrighted works may be presented unless the appropriate permissions are secured and presented to the library in advance.

10. Permission to use the facility ultimately rests with the Director and the Board of Trustees.