BOARD OF TRUSTEES

In Person MEETING

Sept 21, 2026 at 6:30 p.m.

Present: Joseph Burke (Director), Raelee Grimm (President), Debbie Evans (Treasurer), Rachel Lane (Secretary), Mallory Fremgen, Nicole Robinson, Joleen Rockhill, Christine Goldberg, Micah Ilowit

Absent: Christine Carpenter (Vice President), Tracy Mayer

1. The meeting was called to order by Raelee Grimm at 6:32 pm.

2. Public Comment Period

3. Additions to the agenda
None.

4. 2025 Audit Report with Josh Gowie of Bryans & Gramuglia CPA’s

Motion to accept the Audit Report for 2025 by Debbie Evans and seconded by Christine Goldberg.  Approved by the board.

5. Review and acceptance of minutes of August 17th, 2026 meeting
Motion to accept the meeting minutes with changes by Joleen Rockhill; seconded by Micah Ilowit. Accepted by the board.

6. Treasurer’s Report for August 2026
The financial reports for August were not voted on and will be reviewed in October. 

7. Director’s Report
Joe Burke shared the Director’s Report for September 2026.

8. Committee Reports

a. Building:

i. HVAC repairs as discussed in the Director’s Report

ii. Need a new company for the repair work for the chimney.

Motion to leave regular session by Nicole Robinson and seconded by Mallory Fremgen.  Approved by the board.

Motion to enter executive session to discuss a personnel matter by Joleen Rockhill and second by Debbie Evans.  Approved by the board.

Motion to exit executive session by Mallory Fremgen and seconded by Nicole Robinson.  Approved by the board.

Motion to enter regular session by Rachel Lane and seconded by Debbie Evans.  Approved by the board.

b. Finance:

i. 2027 Budget

                              Motion to accept the 2027 Budget by Joleen Rockhill and seconded by Christine Goldberg.  Approved by the Board.

c. Sustainability/Long Range Planning

i. Goal Group Reporting Tool

ii. Goal Group Reports

d. Communications & Engagement: Did not meet.

e. Gala & Events:

i. Gala Committee Sign-Up

ii. Halloween (Sat 10/31) Night Volunteers Needed

iii. Election Day (Tues 11/3) Bakers and Sellers Needed

iv. Charlie Brown Friendsgiving (Sun 11/22) Mason Hall Rental Fee

f. Personnel:

g. Policy:

h. Program:

9. Old Business

a. UHLS Equity Challenge

10. New Business

a. Trustee Search Process

b. Donor Thank You Note Proposal

11. The meeting was adjourned at 10:00 pm.
Motion by Nicole Robinson, seconded by Joleen Rockhill. Accepted by the board.

The next Board of Trustees meeting will be held on

October 19th, 2026 at 6:30 pm

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.