BOARD OF TRUSTEES

In Person MEETING

June 15, 2026 at 6:30 p.m.

Present: Joseph Burke (Director), Raelee Grimm (President), Debbie Evans (Treasurer), Rachel Lane (Secretary), Mallory Fremgen, Nicole Robinson, Joleen Rockhill, Micah Ilowit, Tracy Mayer

Absent: Christine Carpenter (Vice President)

1. The meeting was called to order by Raelee Grimm at 6:33 pm.

2. Public Comment Period

3. Additions to the agenda
None.

4. Review and acceptance of minutes of May 18th, 2026 meeting
Motion to accept the meeting minutes with changes by Joleen Rockhill; seconded by Micah Ilowit. Accepted by the board.

5. Treasurer’s Report for May 2026
Reviewed the Treasurer’s Report for May 2026. Motion to accept the Treasurer’s Report by Mallory Fremgen; seconded by Tracy Mayer. Accepted by the board.

6. Director’s Report
Joe Burke shared the Director’s Report for June 2026.

7. Committee Reports

a. Building:  Nothing to report 

b. Finance:

i. Received a letter of engagement from Bryans and Gramuglia (B&G) and will be signed as soon as the scheduling is agreed on.

c. Sustainability/Long Range Planning

i. Reviewed the Long Range Plan.  Motion to accept the July 2026-June 2029 with the date changes as discussed by Nicole Robinson and seconded by Debbie Evans.

d. Communications & Engagement: Did not meet.

e. Gala & Events:

i. 2026 I Love My Library Gala was a huge success!  Thanks to everyone on the Gala Committee!

ii. ACT Village Strawberry Social on Tuesday 6/23.  Volunteers Needed.

iii. Summer Concert Series is coming!

f. Personnel:  Appointment of Avrie Becker as Library Assistant.

g. Policy:

i. AFL Display Case & Meeting Room Gallery Policy: Motion to accept the policy with changes by Micah Ilowit and seconded by Mallory Fremgen.  Accepted by the board.

ii. AFL Facilities Use Policy:  Motion to accept with changes outlined shown by Joleen Rockhill and seconded by Nicole Robinson.  Accepted by the board.

iii. AFL Fax & Copier Use Policy:  Motion to accept with changes by Tracy Mayer and seconded by Micah Ilowit.  Accepted by the board.

h. Program: Summer Reading Program is coming!

8. Old Business

9. New Business

a. Consideration of AFL Trustee Candidate Application.  Motion to accept the application of Christine Goldberg by Joleen Rockhill and seconded by Mallory Fremgen.  Accepted by the board.

b. Scheduling of Board Planning Retreat

10. The meeting was adjourned at 9:03 pm.
Motion by Micah Ilowit, seconded by Joleen Rockhill. Accepted by the board.

The next Board of Trustees meeting will be held on

August 17th, 2026 at 6:30 pm

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.