BOARD OF TRUSTEES

In Person MEETING

May  18, 2026 at 6:30 p.m.

Present: Joseph Burke (Director), Raelee Grimm (President), Christine Carpenter (Vice President), Debbie Evans (Treasurer), Rachel Lane (Secretary), Mallory Fremgen, Nicole Robinson, Joleen Rockhill, Micah Ilowit, Rebecca Stumpf, Tracy Mayer

Absent: NONE!

1. The meeting was called to order by Raelee Grimm at 6:38 pm.

2. Public Comment Period

3. Additions to the agenda
None.

4. Review and acceptance of minutes of April 20th, 2026 meeting
Motion to accept the meeting minutes with changes by Christine Carpenter; seconded by Mallory Fremgen. Accepted by the board.

5. Treasurer’s Report for April 2026
Reviewed the Treasurer’s Report for April 2026. Motion to accept the Treasurer’s Report by Joleen Rockhill; seconded by Micah Ilowit. Accepted by the board.

6. Director’s Report
Joe Burke shared the Director’s Report for May 2026.

7. Committee Reports

a. Building:

i. Curb cutout work is on hold pending an accessibility study. 

b. Finance:

i. 990 was filed with an email vote of the board.  There was a motion to ratify the vote by Rebecca Stumpf and seconded by Tracy Mayer.

ii. Auditor search is in progress.  Motion to ask letter of engagement with Bryans and Gramuglia (B&G) and accept the engagement as long as the fees are at or below $12,000 by Rebecca Stumpf and seconded by Mallory Fremgen.

c. Sustainability/Long Range Planning

i. Reviewed the Long Range Plan Goals.  It will be completed by the LRP committee for presentation in June meeting.

d. Communications & Engagement: Did not meet.

e. Gala & Events:

i. It’s coming and will be a blast!  Need volunteers for desserts and setting up, pickup, etc.

ii. Summer Concert Series is all booked.  Motion to approve the payments for performers by Rebecca Stumpf and second by Mallory Fremgen.  Approved by the board.

f. Personnel:  Did not meet.

g. Policy:

i. Whistle Blower Policy:  Motion to accept the policy with no changes by   Tracy Mayer and seconded by Debbie Evans.  Accepted by the board.

ii. Conflict of Interest Policy:  Motion to accept with no changes by Joleen Rockhill and seconded by Micah Ilowit.  Accepted by the board.

h. Program: Nothing to report.

8. Old Business

9. New Business

10. The meeting was adjourned at 8:51 pm.
Motion by Rebecca Stumpf, seconded by Debbie Evans. Accepted by the board.

The next Board of Trustees meeting will be held on

June 15th, 2026 at 6:30 pm

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.