BOARD OF TRUSTEES

In Person MEETING

March 16, 2026 at 6:30 p.m.

Present: Joseph Burke (Director), Raelee Grimm (President), Christine Carpenter (Vice President), Rachel Lane (Secretary), Debbie Evans (Treasurer), Micah Ilowit, Nicole Robinson, Joleen Rockhill, Tracy Mayer

Absent: Mallory Fremgen, Rebecca Stumpf

1. The meeting was called to order by Raelee Grimm at 6:32 pm.

2. Public Comment Period
Dave Bourque came to discuss how the library and ACT could work closer together.

3. Additions to the March 2026 agenda
Short discussion about Discord was added into New Business.

4. Review and acceptance of minutes of February 16th, 2026 meeting
Motion to accept the meeting minutes with typo corrected by Tracy Mayer; seconded by Christine Carpenter. Accepted by the board.

5. Treasurer’s Report for February 2026
Debbie shared the Treasurer’s Report for February 2026. Due to categorization issues there was a motion to approve the February Treasurer’s report in the April meeting by Christine Carpenter and seconded by Nicole Robinson. Accepted by the board.

6. Director’s Report
Joe Burke shared the Director’s Report for March 2026.

7. Committee Reports

a. Building:

i. Curb cutout will happen either early April if the weather permits or it will be in early May after the book sale. 

ii. The chimney was reported to have some crumbling bricks and there was a contractor that came to look at it.  There are two quotes for the repairs for before making a decision.

iii. The building committee re-organization including local contractors and repair people is coming along.  Joleen Rockhill has agreed to help serve on the committee as well to represent the board.

b. Finance:  Monthly reports and search for new auditor is on going.

c. Sustainability/Long Range Planning

i. The board agreed to have the LRP committee create a framework for the LRP to bring back to the board.

d. Communications & Engagement: Did not meet.

e. Gala & Events:

i. Gala updates.  Everything is moving along well.

f. Personnel: New Employee

g. Policy:

i. Trustee Education Policy:  Motion to revise the Trustee Education Policy with the proposed changes by Debbie Evans and seconded by Joleen Rockhill.  Accepted by the board.

ii. The Board agreed to the changes proposed to the Board of Trustees By-Laws to be voted on in the April meeting.

h. Program: Nothing to report

8. Old Business

a. Board vacancy – the plan is to have the new board member start in August

9. New Business

i. Discord – has been used by the Gala committee with enthusiasm.  If any other committees would like to use it and would like help contact Nicole Robinson.

ii. AFL Merch – it will be available online at SpreadShirt to be ordered and shipped to the purchaser’s house.

10. The meeting was adjourned at 8:23 pm.
Motion by Tracy Mayer and seconded by Nicole Robinson.  Accepted by the board.

The next Board of Trustees meeting will be held on

April 20th, 2026 at 6:30 pm

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.