BOARD OF TRUSTEES

In Person MEETING

Feb 16, 2026 at 6:30 p.m.

Present: Joseph Burke (Director), Raelee Grimm (President), Christine Carpenter (Vice President), Rachel Lane (Secretary), Mallory Fremgen, Tracy Mayer, Nicole Robinson, Joleen Rockhill

Absent: Debbie Evans (Treasurer), Rebecca Stumpf, Micah Ilowit

1. The meeting was called to order by Raelee Grimm at 6:35 pm.

2. Public Comment Period
No public comment.

3. Additions to the February 2026 agenda
None.

4. Review and acceptance of minutes of January 19th, 2026 meeting
Motion to accept the meeting minutes with the change of the time of January meeting by Mallory Fremgen; seconded by Tracy Mayer. Accepted by the board.

5. Treasurer’s Report for January 2026
Joe shared the Treasurer’s Report for January 2026. Motion to accept the Treasurer’s Report by Joleen Rockhill; seconded by Nicole Robinson. Accepted by the board.

6. Director’s Report
Joe Burke shared the Director’s Report for February 2026.

7. Committee Reports

a. Building:

i. AED Deployment – plan to assemble and mount the AED

ii. Building Committee Composition – plan to assemble a small group of community members with constructing/contracting experience to cover the need.

b. Finance:

i. New Accounts Payable Procedure – discussion about how to change the Accounts Payable Procedure to move it more digital after the check fraud.

Motion to allow electronic payments in addition to the current Accounts Payable Procedure with the parameters discussed of 2 people signing the invoice instead of the check by Tracy Mayer, seconded by Christine Carpenter.  Accepted by the Board.  The Finance committee with revise the procedure for a vote by the Board next month.

c. Sustainability/Long Range Planning

i. LRP Meeting Monday 3/2

d. Communications & Engagement: Did not meet.

e. Gala & Events:  Save the Date is ready, menu is almost ready

i. Motion for additional funds to spend up to $9000 to pay for the catering for the gala by Nicole Robinson and seconded by Mallory Fremgen.  Approved by the Board.

f. Personnel: Nothing to report.

g. Policy: Nothing to report

h. Program: Nothing to report.

8. Old Business

9. New Business

i. Hoopla Discontinuation – Motion to inform Midwest Tape in April that Altamont Library will discontinue the Hoopla service for the final service ending in June by Mallory Fremgen and seconded by Joleen Rockhill.  Approved by the Board.

ii. Quilt Donation to Village – Motion to enter into a long range loan agreement with the Altamont Village to display the Altamont Community Organization quilt at Village Hall by Nicole Robinson and second by Tracy Mayer

iii. New Trustee Recruitment – Due to the Long Range planning activities, the plan is to wait to post and upcoming vacancy later in the year.

10. The meeting was adjourned at 8:41 pm.
Motion by Joleen Rockhill, seconded by Mallory Fremgen. Accepted by the board.

The next Board of Trustees meeting will be held on

March 16th, 2026 at 6:30 pm

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.