BOARD OF TRUSTEES

In Person Meeting

November 17, 2025 at 6:30 P.M.

Present: Joseph Burke (Director), Rachel Lane (President), Christine Carpenter (Vice President), Tracy Mayer (Treasurer), Paul Scilipoti (Asst. Treasurer), Raelee Grimm, Debbie Evans, Mallory Fremgen

Absent:, Rebecca Stumpf, Jeff Perlee, Katherine Nelson (Secretary)

1. The meeting was called to order by Rachel Lane at 6:35 pm.

2. Public Comment Period
No public comment.

3. Additions to the November 2025 agenda
None.

4. Review and acceptance of minutes of October 20th, 2025
Motion to accept the meeting minutes by Christine Carpenter with two changes noted; seconded by Tracy Mayer. Accepted by the board.

5. Review and acceptance of minutes of October 27th, 2025
Motion to accept the meeting minutes by Tracy Mayer; seconded by Raelee Grimm. Accepted by the board.

6. Treasurer’s Report for October 2025
Reports received but were not voted on. 

7. Director’s Report
Joe Burke shared the Director’s Report for November 2025.

8. Committee Reports

a. Building:

i. Sidewalk Cutout - still pending scheduling.

b. Finance:

i.  See director's report.

c. Sustainability:

i. Long Range Plan Working Group - Did not meet. The community survey closed on October 31st with over 200 responses!  Need to set dates for SWOT analysis in 2026.

d. Communications & Engagement: Nothing to report.

e. Gala & Events: Date confirmed for May 30 2026. Theme selected. Catering and Bar vendors set.

f. Personnel: Nothing to report.

g. Policy:

i. Investments Policy -  Motion to approve the revised policy by Christine Carpenter; seconded by Paul Scilipoti. Approved by the board.

ii. Donations & Long Term Holdings Policy - Motion to reapprove the existing policy by Debbie Evans; seconded by Raelee Grimm. Approved by the board.

iii. Records Retention Policy - Motion to reapprove the existing policy by Tracy Mayer; seconded by Mallory Fremgen. Approved by the board.

h. Program:

i. Volunteers needed for Friendsgiving 11/23

ii. Volunteers needed for Library Lights 12/5

i. Nominating Committee

i. 2026 Board Officers discussed

9. Old Business

a. Ratification of email vote on acceptance of 2024 990 filing - Motion by Christine Carpenter to ratify the email vote to accept the 2024 990 filing; seconded by Tracy Mayer. Approved by the board.

b. Ratification of email vote on permission for private event on 11/16/2025 - Motion by Christine Carpenter to ratify the email vote; seconded by Paul Scilipoti. Approved by the board.

c. Approval of Melissa Ogborne as interim bookkeeper for 6 months. Motion by Tracy Mayer to approve; seconded by Raelee Grimm. Approved by the board.

d. Stock donation offer - Discussed

e. Trustee Education Reminder - Discussed

10. New Business

a. Trustee Election occurred. Length of term determined by random selection.  

b. Motion by Debbie Evans to approve a 3 year term for Nicole Robinson and for Joleen Rockhill; seconded by Raelee Grimm. Approved by the board.

c. Motion by Paul Scilipoti to approve a 1 year term for Micah Ilowit; seconded by Tracy Mayer. Approved by the board.

11. Executive Session

Did not occur

12. The meeting was adjourned at 7:59 pm.
Motion by Mallory Fremgen, seconded by Raelee Grimm. Accepted by the board.

The next Board of Trustees meeting will be held on

December 15th, 2025 at 6:30 pm.

Mission Statement

The Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community:

Enriching lives, creating connections, fostering literacy & inquiry, and welcoming all.