BOARD OF TRUSTEES

In Person MEETING

October 20, 2025 at 6:30 p.m.

Present: Joseph Burke (Director), Christine Carpenter (Vice President), Tracy Mayer (Treasurer), Katherine Nelson (Secretary), Raelee Grimm, Jeff Perlee, Rebecca Stumpf, Debbie Evans, Mallory Fremgen

Absent: Rachel Lane, Paul Scilipoti

1. The meeting was called to order by Christine Carpenter at 6:37 pm.

2. Public Comment Period
No public comment.

3. Additions to the October 2025 agenda
Addition of an Executive Session.

4. Review and acceptance of minutes of September 15th, 2025 meeting
Motion to accept the meeting minutes by Jeff Perlee; seconded by Mallory Fremgen. Accepted by the board.

5. Treasurer’s Report for September 2025
Report was not available from the bookkeeper. It will be shared and discussed as soon as it is available.

6. Director’s Report
Joe Burke shared the Director’s Report for October 2025.

7. Committee Reports

a. Building:

i. Curb Cut-out Project - The work has been delayed while waiting for the appropriate permissions and communications. We hope to move forward quickly once communication between the Village, contractor, and library can be established.

b. Finance:

i. 2024 990 Filing - Not yet available; will discuss in Executive Session.

c. Sustainability:

i. Long Range Planning Working Group Update - Continuing to gather feedback through focus groups and surveys. The public survey closes at the end of this month.

d. Communications & Engagement: Nothing to report.

e. Gala & Events:

i. May 30th, 2026 - Planning is beginning; let Raelee Grimm know if interested in joining the committee.

ii. Approval for $2,000 rental cost for Flowers & Fine Arts Building - Motion to approve the $2,000 rental cost by Tracy Mayer; seconded by Jeff Perlee. Approved by the board.

f. Personnel: Nothing to report.

g. Policy:

i. Collection Development Policy - Motion to approve the policy with changes by Raelee Grimm; seconded by Debbie Evans. Approved by the board.

ii. Circulation Policy - Motion to approve the policy with changes by Mallory Fremgen; seconded by Jeff Perlee. Approved by the board.

h. Program:

i. January 20th 2026 - The library will host a free concert by the Arch Stanchion Quartet.

i. Nominating Committee:

i. 2026 Board Officers - We will discuss openings and interest at November’s meeting.

8. Old Business

a. Trustee Education Reminder - All trustees are required to complete two hours of training each year.

9. New Business

a. Trustee Selection Process - We’ve had an outstanding response to our call for trustee applicants. Thank you! We are still accepting applications until October 31st.

Motion by Jeff Perlee to keep applicants anonymous throughout the Trustee Selection Process, and to assign accepted candidates randomly when available term lengths vary; seconded by Mallory Fremgen. Approved by the board.

10. Executive Session
Motion to leave Open Session by Mallory Fremgen; seconded by Tracy Mayer. Approved by the board.

Motion to enter Executive Session by Katherine Nelson; seconded by Raelee Grimm. Approved by the board.

Motion to leave Executive Session by Rebecca Stumpf; seconded by Debbie Evans. Approved by the board.

Motion to enter Open Session by Tracy Mayer; seconded by Mallory Fremgen. Approved by the board.

11. New Business, cont’d

a. 2024 990 Filing - Motion to accept the letter of engagement from Disce Pati Inc/Family Tax Service with a request for a written addendum by Mallory Fremgen; seconded by Rebecca Stumpf. Approved by the board.

12. The meeting was adjourned at 9:00 pm.
Motion by Tracy Mayer, seconded by Mallory Fremgen. Accepted by the board.

The next Board of Trustees meeting will be held on

November 17th, 2025 at 6:30 pm.

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.