BOARD OF TRUSTEES

In Person MEETING

September 15, 2025 at 6:30 p.m.

Present: Joseph Burke (Director), Rachel Lane (President), Christine Carpenter (Vice President), Tracy Mayer (Treasurer), Paul Scilipoti (Asst. Treasurer), Katherine Nelson (Secretary), Raelee Grimm, Jeff Perlee, Rebecca Stumpf, Debbie Evans, Mallory Fremgen

Absent: None

1. The meeting was called to order by Rachel Lane at 6:34 pm.

2. Public Comment Period
No public comment.

3. Additions to the September 2025 agenda
None.

4. Review and acceptance of minutes of August 11, 2025 meeting
Motion to accept the meeting minutes with changes by Raelee Grimm; seconded by Mallory Fremgen. Accepted by the board.

5. Treasurer’s Report for August 2025
Joe Burke shared the Treasurer’s Report. Motion to accept the August Treasurer’s Report by Christine Carpenter; seconded by Debbie Evans. Accepted by the board.

6. Director’s Report
Joe Burke shared the Director’s Report for September 2025.

7. Committee Reports

a. Building:

i. Curb Cut-out Project - Work to occur this week.

8. Executive Session
Motion to leave Open Session by Raelee Grimm; seconded by Mallory Fremgen. Approved by the board.

Motion to enter Executive Session by Jeff Perlee; seconded by Debbie Evans. Approved by the board.

Motion to leave Executive Session by Paul Scilipoti; seconded by Mallory Fremgen. Approved by the board.

Motion to enter Open Session by Christine Carpenter; seconded by Mallory Fremgen. Approved by the board.

9. Committee Reports, continued

a. Finance:

i. 2026 Budget - Motion to accept the budget with the changes discussed in Executive Session by Tracy Mayer; seconded by Raelee Grimm. Approved by the board with Jeff Perlee abstaining (absent for vote).

b. Sustainability: Nothing to report.

i. Long Range Planning Working Group Update - Meeting with senior focus group this month to elicit feedback, along with some other outreach sessions later this fall.

ii. Scheduling SWOT Session(s) - Hoping to schedule in early January 2026 pending UHLS availability.

c. Communications & Engagement: Nothing to report.

d. Gala & Events:

i. 2026 Gala - Looking for committee members for next year’s event; let Raelee know if interested.

e. Personnel: Nothing to report.

f. Policy: Nothing to report.

g. Program: Nothing to report.

10. Old Business

a. Trustee Education Reminder - All trustees are required to complete two hours of training each year.

11. New Business
None.

12. The meeting was adjourned at 8:45 pm.
Motion by Mallory Fremgen, seconded by Rebecca Stumpf. Accepted by the board with Jeff Perlee abstaining (absent for vote).

The next Board of Trustees meeting will be held on

October 20th, 2025 at 6:30 pm.

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.