BOARD OF TRUSTEES

In Person MEETING

June 16, 2025 at 6:30 p.m.

Present: Joseph Burke (Director), Rachel Lane (President), Christine Carpenter (Vice President), Paul Scilipoti (Asst. Treasurer), Katherine Nelson (Secretary), Raelee Grimm, Debbie Evans, Mallory Fremgen

Absent: Tracy Mayer, Rebecca Stumpf, Jeff Perlee

1. The meeting was called to order by Christine Carpenter at 6:32 pm.

2. Public Comment Period
No public comment.

3. Additions to the June 2025 agenda
None.

4. Review and acceptance of minutes of May 19, 2025 meeting
Motion to accept the meeting minutes with changes by Christine Carpenter; seconded by Paul Scilipoti. Accepted by the board.

5. Treasurer’s Report for April and May 2025
Joe Burke shared the Treasurer’s Reports in the treasurer’s absence.

Motion to accept the April Treasurer’s Report by Raelee Grimm; seconded by Debbie Evans. Accepted by the board.

Motion to accept the May Treasurer’s Report by Jeff Perlee; seconded by Paul Scilipoti. Accepted by the board.

6. Director’s Report
Joe Burke shared the Director’s Report for June 2025.

7. Committee Reports

a. Building:

i. Curb Cut-out Project - Work to start when contractor is able.

b. Finance: Nothing to report.

c. Sustainability:

i. Long Range Plan Working Group - Community outreach continues to various groups for feedback and data collection.

d. Communications & Engagement: Did not meet.

e. Gala & Events:

i. 2025 Gala Review - A success!

f. Personnel:

i. Harith Saam employment extension - Motion to extend the employment of Harith Saam at the discretion of the Library Director by Katherine Nelson; seconded by Jeff Perlee. Approved by the board.

g. Policy:

i. AFL Display Case and Community Room Policy - Motion to approve the revised policy by Jeff Perlee; seconded by Mallory Fremgen. Approved by the board.

ii. AFL Facilities Use Policy - Motion to approve the revised policy by Christine Carpenter; seconded by Raelee Grimm. Approved by the board.

iii. Fax and Photocopier Policy - Motion to reapprove the existing policy by Mallory Fremgen; seconded by Paul Scilipoti. Approved by the board.

h. Program: Nothing to report.

8. Old Business
None.

9. New Business

a. July Meeting - No meeting in July.

b. August Meeting Date - Motion to move the scheduled meeting from August 18th to August 11th by Debbie Evans; seconded by Mallory Fremgen. Approved by the board.

10. Executive Session
Motion to leave Open Session by Jeff Perlee; seconded by Raelee Grimm. Approved by the board.

Motion to enter Executive Session by Christine Carpenter; seconded by Mallory Fremgen. Approved by the board.

Motion to leave Executive Session by Christine Carpenter; seconded by Mallory Fremgen. Approved by the board.

Motion to reenter Open Session by Raelee Grimm; seconded by Paul Scilipoti. Approved by the board.

11. The meeting was adjourned at 8:01 pm.
Motion by Jeff Perlee, seconded by Debbie Evans. Accepted by the board.

The next Board of Trustees meeting will be held on

August 11th, 2025 at 6:30 pm.

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.