BOARD OF TRUSTEES

In Person MEETING

May 19, 2025 at 6:30 p.m.

Present: Joseph Burke (Director), Christine Carpenter (Vice President), Tracy Mayer (Treasurer), Paul Scilipoti (Asst. Treasurer), Katherine Nelson (Secretary), Rebecca Stumpf, Jeff Perlee, Raelee Grimm, Debbie Evans, Mallory Fremgen

Absent: Rachel Lane

1. The meeting was called to order by Christine Carpenter at 6:36 pm.

2. Public Comment Period
No public comment.

3. Additions to the May 2025 agenda
None.

4. Review and acceptance of minutes of April 21, 2025 meeting
Motion to accept the meeting minutes by Jeff Perlee; seconded by Rebecca Stumpf. Accepted by the board.

5. Treasurer’s Report
No report this month.

6. Director’s Report
Joe Burke shared the Director’s Report for April 2025.

7. Committee Reports

a. Building:

i. Curb Cutout Project - Motion by Tracy Mayer to reaffirm the vote taken previously to contract with Angelozzi Masonry for the curb cut-out project; seconded by Raelee Grimm. Approved by the board.

b. Finance:

i. Check Preparation Procedure - Motion to temporarily (for a six-month period) amend the Accounts Payable Procedure by Rebecca Stumpf; seconded by Mallory Fremgen. Approved by the board.

1. Amend the second bullet point: “Upon receipt of any vendor invoices from the Director via email, the Bookkeeper, President, Vice President, or Treasurer will enter the invoices…”

2. Add a seventh bullet point: “In no case shall the person responsible for preparing the checks also be the person responsible for signing the checks.”

c. Sustainability:

i. Long Range Plan Online Survey - Motion by Paul Scilipoti to approve the survey; seconded by Jeff Perlee. Approved by the board.

d. Communications & Engagement: Did not meet.

e. Gala & Events:

i. Volunteers needed for various tasks before, during, and after the event.

f. Personnel: Nothing to report.

g. Policy:

i. AFL Whistleblower Policy - Motion to reapprove the policy without changes; seconded by Tracy Mayer. Approved by the board.

ii. AFL Conflict of Interest Policy - Motion to reapprove the policy without changes by Jeff Perlee; seconded by Paul Scilipoti. Approved by the board.

iii. Trustee Recruitment Policy - Motion to approve by Tracy Mayer; seconded by Raelee Grimm. Approved by the board.

h. Program: Nothing to report.

8. Old Business

a. Proposed Development - Joe Burke provided updates on the proposed development.

9. New Business
None.

10. The meeting was adjourned at 8:25 pm.
Motion by Jeff Perlee, seconded by Raelee Grimm. Accepted by the board.

The next Board of Trustees meeting will be held on

June 16th, 2025 at 6:30 pm.

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.