BOARD OF TRUSTEES

REGULAR MEETING

March 17, 2025 at 6:30 p.m.

Present: Joseph Burke (Director), Rachel Lane (President), Christine Carpenter (Vice-President), Tracy Mayer (Treasurer), Paul Scilipoti (Asst. Treasurer), Katherine Nelson (Secretary), Raelee Grimm, Rebecca Stumpf, Debbie Evans, Mallory Fremgen

Absent: Jeff Perlee

1. The meeting was called to order by Rachel Lane at 6:37 pm.

2. Public Comment Period
No public comment.

3. Additions to the March 2025 agenda
None.

4. Review and acceptance of minutes of February 24th, 2025 meeting
Motion to accept the meeting minutes by Rebecca Stumpf; seconded by Paul Scilipoti. Accepted by the board.

5. Treasurer s Report - March 2025
Motion to accept the Treasurer s Report by Christine Carpenter; seconded by Rebecca Stumpf. Accepted by the board.

6. Director s Report - March 2025
Joe Burke shared the Director s Report.

7. Committee Reports

a. Building:

i. Consulting with concrete contractors and engineers to ensure ADA compliance for the planned accessibility curb cut-out to the parking lot.

b. Finance:

i. 2024 990 Filing - See Director s Report.

ii. Auditor Search - See Director s Report.

c. Sustainability:
Did not meet.

d. Communications & Engagement:
Did not meet.

e. Gala & Events:
Did not meet.

f. Personnel:
Nothing to report.

g. Policy:

i. AFL Trustee Education Policy - Motion to approve the revised policy with the proposed changes by Raelee Grimm; seconded by Tracy Mayer. Approved by the board.

ii. AFL Board of Trustees Bylaws - Request to amend the bylaws to reflect current editorial style guidelines; to be voted on at our next board meeting.

h. Program:

Nothing to report.

8. Executive Session (legal matter)
Motion to leave Open Session by Christine Carpenter; seconded by Tracy Mayer. Approved by the board. Motion to begin the Executive Session by Tracy Mayer; seconded by Rebecca Stumpf. Approved by the board.

Motion to leave Executive Session by Paul Scilipoti; seconded by Mallory Fremgen. Approved by the board. Motion to resume the Open Session by Tracy Mayer; seconded by Rebecca Stumpf. Approved by the board.

9. Old Business

a. Proposed Development - Motion by Tracy Mayer to accept the Letter of Engagement for Assistance with Development Project Review from Whiteman Osterman & Hanna; seconded by Rebecca Stumpf. Approved by the board.

b. New York State Annual Report - Motion by Raelee Grimm to accept the NYS Annual Report; seconded by Katherine Nelson. Accepted by the board.

c. Photocopier Lease - Motion by Tracy Mayer to approve a 48-month lease on a Toshiba e-STUDIO2525AC; seconded by Debbie Evans. Approved by the board.

10. New Business

a. 2026-2028 Long Range Plan of Service - See Director s Report.

b. Board Resolution Honoring Tim Burke - Motion by Christine Carpenter to approve the Board Resolution honoring Tim Burke; seconded by Tracy Mayer. Approved by the board.

11. The meeting was adjourned at 9:11 pm.
Motion by Raelee Grimm, seconded by Rebecca Stumpf. Accepted by the board.

The next Board of Trustees meeting will be held on

April 15th, 2025 at 6:30 pm.

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.