BOARD OF TRUSTEES

In Person MEETING

September 16, 2024 at 6:30 p.m.

Present: Joseph Burke (Director), Christine Carpenter (Vice President), Tracy Mayer (Treasurer), Katherine Nelson (Secretary), Rebecca Stumpf, Raelee Grimm

Absent: Paul Scilipoti (Asst. Treasurer), Jeff Perlee

1. The meeting was called to order by Rachel Lane at 6:32 pm.

2. Public Comment Period
No public comment.

3. Additions to the September 2024 agenda
None.

4. Review and acceptance of minutes of August 26, 2024 meeting
Motion to accept the meeting minutes by Rebecca Stumpf, seconded by Raelee Grimm. Accepted by the board.

5. Treasurer’s Report - August 2024
Motion to accept the Treasurer’s Report by Christine Carpenter, seconded by Rebecca Stumpf. Accepted by the board.

6. Director’s Report - September 2024
Joe Burke shared the Director’s Report.

7. Committee Reports

a. Building:

i. Awaiting spring HVAC maintenance.

8. Executive Session:
Motion to leave Open Session by Tracy Mayer, seconded by Rebecca Stumpf. Approved by the board. Motion to begin the Executive Session by Christine Carpenter, seconded by Raelee Grimm. Approved by the board.

Motion to leave Executive Session by Christine Carpenter, seconded by Rebecca Stumpf. Approved by the board. Motion to resume the Open Session by Raelee Grimm, seconded by Rebecca Stumpf. Approved by the board.

9. Committee Reports (cont’d)

a. Finance:

i. 2025 Budget - Motion to accept the 2025 budget by Tracy Mayer, seconded by Christine Carpenter. Approved by the board.

ii. 2023 Financial Review - Motion to accept the 2023 review by Raelee Grimm, seconded by Tracy Mayer. Accepted by the board.

b. Sustainability: Nothing to report.

c. Communications & Engagement: Nothing to report.

d. Gala & Events: Nothing to report.

e. Personnel: Nothing to report.

f. Policy:

i. Board of Trustees By-Laws - Suggested edits to more clearly define quorum. We will vote on whether to approve the updated by-laws at the next board meeting.

g. Program: Nothing to report.

10. Old Business

a. Trustee Education Reminder: All trustees are required to complete 2 hours of training annually. Joe will send around a list of available trainings. Upon completion, send documentation to Joe for recordkeeping.

b. Bake Sale on Tuesday, November 5th: We’re looking for volunteer bakers!

11. New Business

a. UHLS Equity Challenge: Rachel has been working on tracking our progress in the various challenges. Katherine will share the spreadsheet for trustees to contribute their thoughts.

12. The meeting was adjourned at 9:04 pm.
Motion by Tracy Mayer, seconded by Rebecca Stumpf. Accepted by the board.

The next Board of Trustees meeting will be held on

October 21st, 2024 at 6:30 pm.

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.