BOARD OF TRUSTEES

In Person MEETING

September 16, 2024 at 6:30 p.m.

Present: Joseph Burke (Director), Rachel Lane (President), Christine Carpenter (Vice President), Tracy Mayer (Treasurer), Paul Sciliopti (Asst. Treasurer), Katherine Nelson (Secretary), Jeff Perlee, Raelee Grimm

Absent: Rebecca Stumpf

1. The meeting was called to order by Rachel Lane at 6:34 pm.

2. Public Comment Period
No public comment.

3. Additions to the October 2024 agenda
None.

4. New Business

a. Trustee Selection Criteria: Tim Burke from UHLS joined the board to discuss how we should structure our selection process for new trustees to fill vacant board seats. Before our November meeting, all trustees will review the rating criteria and applications.

b. Nominating Committee: Creation of the Nominating Committee to present a slate of nominees for executive positions for the upcoming year. Motion to appoint Christine Carpenter by Jeff Perlee, seconded by Tracy Mayer. Approved by the board.

5. Review and acceptance of minutes of September 2024 meeting
Motion to accept the meeting minutes by Jeff Perlee, seconded by Tracy Mayer. Accepted by the board.

6. Treasurer’s Report - September 2024
Motion to accept the Treasurer’s Report by Raelee Grimm, seconded by Paul Scilipoti. Accepted by the board.

7. Director’s Report - October 2024
Joe Burke shared the Director’s Report.

8. Committee Reports

a. Building:
Paul Scilipoti is working to secure quotes for the accessibility cut-out for the library ramp.

b. Finance:
Tracy Mayer is monitoring our CDs to determine the most beneficial management.

c. Sustainability:
Did not meet.

d. Communications & Engagement:
Discussed the library’s website; conducting a review of other libraries’ sites to determine areas for improvement for AFL’s.

e. Gala & Events:
Initial meeting for Gala 2025 is planned for tomorrow. Trustees are invited to contribute their thoughts through a link Raelee Grimm will share.

f. Personnel:
Nothing to report.

g. Policy:
Motion to approve the proposed revisions to the Board of Trustees By-Laws by Jeff Perlee, seconded by Tracy Mayer. Approved by the board.

h. Program:
See Director’s Report for list of upcoming programs.

9. Old Business

a. Trustee Education Reminder: All trustees are required to complete 2 hours of training annually. See the Director’s Report for a list of available trainings. Upon completion, send documentation to Joe for recordkeeping.

b. Bake Sale on Tuesday, November 5th: We’re looking for volunteer bakers and people to staff the table.

10. The meeting was adjourned at 8:33 pm.
Motion by Paul Scilipoti, seconded by Christine Carpenter. Accepted by the board.

The next Board of Trustees meeting will be held on

November 18th, 2024 at 6:30 pm.

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.