BOARD OF TRUSTEES

In Person MEETING

May 20, 2024 at 6:30 p.m.

Present: Joseph Burke (Director), Rachel Lane (President), Christine Carpenter (Vice President), Tracy Mayer (Treasurer), Katherine Nelson (Secretary), Jeff Perlee, Raelee Grimm, Rebecca Stumpf

Absent: Paul Scilipoti, Katie Barker

1. The meeting was called to order by Rachel Lane at 6:35 pm.

2. Public Comment Period
No public comment.

3. Additions to the May 2024 agenda
None.

4. Review and acceptance of minutes of April 15, 2024 meeting
Motion to accept the meeting minutes by Christine Carpenter, seconded by Raelee Grimm. Accepted by the board.

5. Treasurer’s Report
Motion to accept the Treasurer’s Report by Rebecca Stumpf, seconded by Jeff Perlee. Accepted by the board.

6. Director’s Report
Joe Burke shared the Director’s Report for May 2024.

7. Committee Reports

a. Building:

i. Overhead fans are working. Clock needs a new battery and reset.

b. Finance: Nothing to report.

c. Sustainability: Nothing to report.

d. Communications & Engagement:

i. Trustee Recruitment Policy - Created recommendations for recruiting new members. Will discuss application process at next meeting.

e. Gala & Events: Nothing to report.

f. Personnel:

i. Library Assistant Vacancy - Joe is working to secure help.

g. Policy:

i. Circulation Policy - Motion to approve the amended policy by Christine Carpenter, seconded by Raelee Grimm. Approved by the board.

ii. Conflict of Interest Policy - Motion to reapprove by Jeff Perlee, seconded by Tracy Mayer. Approved by the board.

h. Program:

i. Summer Concert Series - See discussion in Director’s Report.

8. Old Business

a. Toshiba Contract Extension: Motion to extend our lease with Toshiba for an additional year by Rebecca Stumpf, seconded by Tracy Mayer. Approved by the board.

b. Juneteenth Closure: The library will remain open this year for Juneteenth, with the board planning to create a holiday closure policy for next year.

c. UHLS Equity Challenge: See discussion in Director’s Report.

d. Schenectady County Public Library: The final outcome is still up in the air.

9. New Business

a. Auditing Firm Development: Motion by Jeff Perlee to complete a financial review this year and delay audit until we have found a new law firm to provide it. Seconded by Christine Carpenter. Approved by the board.

10. The meeting was adjourned at 8:48 pm.
Motion by Tracy Mayer, seconded by Raelee Grimm. Accepted by the board.

The next Board of Trustees meeting will be held on

June 17th, 2024 at 6:30 pm.

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.