BOARD OF TRUSTEES

REGULAR MEETING

January 20, 2025 at 6:30 p.m.

Present: Joseph Burke (Director), Rachel Lane (President), Christine Carpenter (Vice-President), Tracy Mayer (Treasurer), Katherine Nelson (Secretary), Raelee Grimm, Rebecca Stumpf, Debbie Evans, Mallory Fremgen

Absent: Paul Scilipoti (Asst. Treasurer), Jeff Perlee

1. The meeting was called to order by Rachel Lane at 6:43 pm.

2. Public Comment Period
No public comment.

3. Additions to the January 2025 agenda
Addition of an Executive Session and an item to discuss during new business. Motion to accept additions to the agenda by Tracy Mayer, seconded by Debbie Evans. Accepted by the board.

4. Review and acceptance of minutes of December 16th, 2025 meeting
Motion to accept the meeting minutes by Raelee Grimm, seconded by Mallory Fremgen. Accepted by the board.

5. Treasurer’s Report - January 2025
Recommendation to move $60,000 from the business checking into 12-month CD. Motion to approve this transaction by Debbie Evans, seconded by Raelee Grimm. Accepted by the board.

Motion to accept the Treasurer’s Report by Christine Carpenter, seconded by Mallory Fremgen. Accepted by the board.

6. Director’s Report - January 2025
Joe Burke shared the Director’s Report.

7. Executive Session
Motion to leave Open Session by Tracy Mayer, seconded by Raelee Grimm. Approved by the board. Motion to begin the Executive Session by Christine Carpenter, seconded by Rebecca Stumpf. Approved by the board.

Motion to leave Executive Session by Tracy Mayer, seconded by Rebecca Stumpf. Approved by the board. Motion to resume the Open Session by Debbie Evans, seconded by Mallory Fremgen. Approved by the board.

8. 2025 Budget Amendment
Motion to amend the 2025 Budget by Katherine Nelson to disburse an additional $6,000 year-end bonus to Joe Burke for going above and beyond his regular duties during the fall and winter of 2024 while the library experienced a staffing shortage. Seconded by Rachel Lane. Approved by the board. Thank you, Joe!

9. Committee Reports

a. Building:
See Director’s Report.

b. Finance:
Nothing to report.

c. Sustainability:
Did not meet. Planning for the next LRP cycle is set to begin soon.

d. Communications & Engagement:

i. 2023-26 LRP Action Item Status Review - Board members are asked to review our progress toward LRP Action Items ahead of February’s meeting.

e. Gala & Events:

i. The theme will be “A Soundtrack of Stories” with an 80s vibe. The committee is making good progress. Volunteers are needed!

f. Personnel:
Nothing to report.

g. Policy:
Nothing to report.

h. Program:
Nothing to report.

10. Old Business

a. None.

11. New Business

a. Reinstate the LRP Working Group of the Sustainability Committee: Not needed; this committee is already active.

b. 2025 Committee Sign-Up: Board members are asked to volunteer for one or more committees.

12. The meeting was adjourned at 9:08 pm.
Motion by Raelee Grimm, seconded by Mallory Fremgen. Accepted by the board.

The next Board of Trustees meeting will be held on

February 17th, 2025 at 6:30 pm.

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.