BOARD OF TRUSTEES Annual Meeting

In Person MEETING

Jan 15, 2024, 6:30 p.m.

Present: Director Joseph Burke, Vice President Shannon Duerr, Treasurer Tracy Mayer, Christine Carpenter, Amanda Beedle, Raelee Grimm, Jeff Perlee, Paul Scilopoti, Rachel Lane

Absent: President Deborah Marion-Katz, Secretary Katherine Nelson, Rebecca Stumpf, Katie Barker

         1. The meeting was called to order by Shannon Duerr at 6:34 pm

         2. Review and acceptance of minutes of January 2023 Annual meeting Motion to accept the meeting minutes by Christine Carpenter and seconded by Amanda Beedle. Accepted by the board.

         3. Review and acceptance of minutes of 2023 Annual Report.  Motion to accept the Annual Report by Jeff Perlee and seconded by Raelee Grimm. Accepted by the board.

         4. Review and acceptance of the Annual Treasurer’s Report. Motion to accept the Annual Treasurer’s Report by Paul Scilopti and seconded by Christine Carpenter.  Accepted by the board.

         5. Designate Broadview FCU as the official depository of the Altamont Free Library. Motion to accept SEFCU as the official depository of the Altamont Free Library by Tracy Mayer and seconded by Raelee Grimm. Accepted by the board.

         6. Authorize the President, Vice-President, and Treasurer to sign checks on behalf of the Altamont Free Library.  Motion to authorize the President, Vice-President, and Treasurer to sign checks on behalf of the Altamont Free Library by Amanda Beedle and seconded by Jeff Perlee. Accepted by the Board.

8. Authorize the President and Director or appropriate designee to utilize the Broadview Mastercard for purchases on behalf of Altamont Free Library. Motion to authorize the President and Director or appropriate designee to utilize the Broadview Mastercard for purchases on behalf of Altamont Free Library by Tracy Mayer and seconded by Paul Scilopti. Accepted by the Board.

9. Designate T.M. Byxbee Company, Certified Public Accountants, NY, P.C. to conduct the annual financial audit for the Altamont Free Library. Motion to designate T.M. Byxbee Company, Certified Public Accountants, NY by Jeff Perlee and seconded by Christine Carpenter.

10. Authorize the board President and Treasurer to invest Certificates of Deposit in any of the designated official depositories. Motion to authorize the Board President and Treasurer to invest Certificates of Deposit in any of the designated official depositories by Paul Scilopti and seconded by Raelee Grimm. Accepted by the Board.

11. Designate Robert T. Schofield, esq. and the law firm of Whiteman, Osterman & Hanna to serve as legal counsel for the Altamont Free Library. Motion to designate Robert T. Schofield, esq. and the law firm of Whiteman, Osterman & Hanna to serve as legal counsel for the Altamont Free Library by Christine Carpenter and seconded by Tracy Mayer. Accepted by the Board.

12. Set meeting dates for the 2024 Board of Trustees meetings.  Motion to accept the meeting dates set for 2024 by Raelee Grimm and seconded by Amanda Beedle.

13. Oath of office for the incoming officers Rachel Lane and Christine Carpenter.

14. Thank you Shannon Duerr and Amana Beedle for all the work you have done for the library!!

15. Adjournment. The Annual Meeting was adjourned at 7:12 PM. Motion to adjourn by Paul Scilopti and seconded by Amanda Beedle.