BOARD OF TRUSTEES

REGULAR MEETING

February 24, 2025 at 6:30 p.m.

Present: Joseph Burke (Director), Rachel Lane (President), Christine Carpenter (Vice-President), Tracy Mayer (Treasurer), Paul Scilipoti (Asst. Treasurer), Katherine Nelson (Secretary), Jeff Perlee, Raelee Grimm, Debbie Evans

Absent: Rebecca Stumpf, Mallory Fremgen

1. The meeting was called to order by Rachel Lane at 6:34 pm.

2. Public Comment Period
No public comment.

3. Additions to the February 2025 agenda
None.

4. Review and acceptance of minutes of January 20th, 2025 meeting
Motion to accept the meeting minutes by Tracy Mayer; seconded by Raelee Grimm. Accepted by the board.

5. Treasurer’s Report - February 2025
Motion to accept the Treasurer’s Report by Paul Scilipoti; seconded by Jeff Perlee. Accepted by the board.

6. Director’s Report - February 2025
Joe Burke shared the Director’s Report.

7. Committee Reports

a. Building:

i. Approval of Stanley Automatic Door Repair Expense - Motion by Tracy Mayer to approve the automatic door repair; seconded by Christine Carpenter. Approved by the board.

b. Finance:
Nothing to report.

c. Sustainability:
Did not meet.

d. Communications & Engagement:

i. Annual Report to the Community - Discussions are underway around how to best communicate the annual report to the public.

e. Gala & Events:

i. Approval of Payment to Maisie’s Catering - Motion by Paul Scilipoti to approve up to $9,500 to cover food from Maisie’s Catering for the Gala; seconded by Debbie Evans. Approved by the board.

f. Personnel:

i. Approval of Harith Saam Hours and Pay Rate - Motion by Jeff Perlee to approve Harith Saam to work up to 40 hours a week at the Library Assistant rate of $19.27 through July 1st, 2025; seconded by Raelee Grimm. Approved by the board.

g. Policy:

i. Policy Review Schedule - All board members should have access to the policy review schedule and linked documents.

h. Program:
Nothing to report.

8. Old Business

a. Proposed Development:

i. Letter to Village Zoning Board of Appeals - Motion by Raelee Grimm to approve the Library Board’s letter to the Village Zoning Board; seconded by Christine Carpenter. Approved by the board.

ii. Whiteman Osterman & Hanna Proposal - Motion by Jeff Perlee to return the scope of work with a request for revisions; seconded by Tracy Mayer. Approved by the board.

9. New Business

a. New York State Annual Report: The report is forthcoming.

10. The meeting was adjourned at 8:24 pm.
Motion by Tracy Mayer, seconded by Paul Scilipoti. Accepted by the board.

The next Board of Trustees meeting will be held on

March 17th, 2025 at 6:30 pm.

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.