BOARD OF TRUSTEES

In Person MEETING

December 16, 2024 at 6:30 p.m.

Present: Joseph Burke (Director), Rachel Lane (President), Christine Carpenter (Vice-President), Paul Sciliopti (Asst. Treasurer), Katherine Nelson (Secretary), Raelee Grimm, Rebecca Stumpf

Absent: Tracy Mayer (Treasurer), Jeff Perlee

1. The meeting was called to order by Rachel Lane at 6:56 pm.

2. Public Comment Period
No public comment.

3. Additions to the December 2024 agenda
None.

4. Review and acceptance of minutes of November 2024 meeting
Motion to accept the meeting minutes by Raelee Grimm, seconded by Rachel Lane. Accepted by the board.

5. Treasurer’s Report - November 2024
Shared by Joe Burke in the Treasurer’s absence. Motion to accept the Treasurer’s Report by Christine Carpenter, seconded by Rebecca Stumpf. Accepted by the board.

6. Director’s Report - December 2024
Joe Burke shared the Director’s Report.

7. Committee Reports

a. Building:
Gathering estimates for the accessible ramp to the library.

b. Finance:
Nothing to report.

c. Sustainability:
Did not meet.

d. Communications & Engagement:
Determining needs for our new website.

e. Gala & Events:

i. Location: Altamont Fair Flowers & Fine Arts Building - Motion to approve the use of $2,000 to secure the Fine Arts Building for this year’s Gala by Christine Carpenter, seconded by Paul Scilipoti. Approved by the board.

ii. Caterer: Maisie’s Catering - Motion to approve up to $10,000 for this year’s catering by Paul Scilipoti, seconded by Christine Carpenter. Approved by the board.

iii. Honoree: Former AFL Director Judith Wines - Motion to nominate Judith Wines as this year’s honoree by Christine Carpenter, seconded by Rachel Lane. Approved by the board.

f. Personnel:
Nothing to report.

g. Policy:
Nothing to report.

h. Program:
Nothing to report.

i. Nominations:
Proposed Slate of 2025 AFL Board Officers: Rachel Lane (President), Christine Carpenter (Vice-President), Katherine Nelson (Secretary), Tracy Mayer (Treasurer), Paul Scilipoti (Assistant Treasurer). Motion to accept the proposed slate by Raelee Grimm, seconded by Paul Scilipoti. Accepted by the board.

8. Old Business

a. Trustee Education Reminder: All trustees are required to complete 2 hours of training annually. See the Director’s Report for a list of available trainings. Upon completion, send documentation to Joe for recordkeeping.

9. New Business

a. 2025 Holiday Schedule: Motion to approve the proposed 2025 holiday schedule by Rebecca Stumpf, seconded by Raelee Grimm. Approved by the board.

b. 2025 Board Meeting Schedule: Motion to approve the proposed 2025 board meeting schedule by Christine Carpenter, seconded by Rebecca Stumpf. Approved by the board.

10. The meeting was adjourned at 8:40 pm.
Motion by Raelee Grimm, seconded by Paul Scilipoti. Accepted by the board.

The next Board of Trustees meeting will be held on

January 20th, 2024 at 6:00 pm (annual meeting) and 6:30 pm (monthly meeting).

Mission Statement

Altamont Free Library, housed in the historic Altamont Train Station, serves as a hub of our community: Creating connections, enriching lives, fostering literacy and inquiry, and welcoming all.