BOARD OF TRUSTEES

In Person MEETING

December 18, 2023 at 6:30 p.m.

Present: Joseph Burke (Director), Deborah Marion-Katz (President), Tracy Mayer (Treasurer), Katherine Nelson (Secretary), Christine Carpenter, Amanda Beedle, Raelee Grimm, Rebecca Stumpf, Katie Barker

Absent: Shannon Duerr, Jeff Perlee, Paul Scilopoti

1. The meeting was called to order by Deborah Marion-Katz at 6:34 pm.

2. Public Comment Period
No comments.

3. Additions to the December 2023 agenda
No additions.

4. Review and acceptance of minutes of November 20, 2023 meeting
Motion to accept the meeting minutes by Tracy Mayer, seconded by Amanda Beedle. Accepted by the board.

5. Treasurer’s Report
Shared by Joe Burke. Motion to accept the December 2023 Treasurer’s Report by Raelee Grimm, seconded by Rebecca Stumpf. Accepted by the board.

6. Director’s Report
Joe Burke shared the Director’s Report for December 2023.

7. Committee Reports

a. Nominating Committee:
Motion to accept the following slate of candidates by Rebecca Stumpf, seconded by Katie Barker. Accepted by the board.
Motion amended to include Paul Scilopoti as Assistant Treasurer by Rebecca Stumpf, seconded by Katie Barker. Amendment accepted by the board.

i. President – Rachel Lane

ii. Vice-President – Christine Carpenter

iii. Treasurer – Tracy Mayer

iv. Assistant Treasurer – Paul Scilopoti

v. Secretary – Katherine Nelson

b. Building:

i. A sprinkler needs replacing.

c. Finance: Nothing to report.

d. Sustainability:

i. Sustainability Checklist – Will revisit in January.

e. Communications & Engagement:

i. The committee continues to gather members from the community with the goal of meeting for the first time in late January or early February.

f. Gala & Events:

i. 2024 Update – The Fine Arts building at the fairgrounds has been reserved for June 1st, 2024 with initial planning underway.

g. Personnel: Nothing to report.

h. Policy: Nothing to report.

i. Program:

i. Joe is looking into bands to revive a singer/songwriter program held in the library several years ago.

ii. Christine will be starting a monthly yoga program for kids on Saturday mornings for the winter.

8. Old Business

a. Trustee Education: 2024 NYS Requirements – Submit self-affirmation forms to Deb as soon as possible. Every trustee needs 2 hours of training each year. The first available training for 2024 is January 4!

9. New Business

a. Proposed Mission Statement – Will revisit the updated Mission Statement at a future meeting.

b. Annual Meeting in January – We will meet at 6:30 for our annual meeting, followed by our monthly meeting.

c. 2024 Holiday Closure Schedule – Motion to accept the proposed 2024 Holiday Closure Schedule by Deb Katz, seconded by Rebecca Stumpf. Accepted by the board.

10. The meeting was adjourned at 7:55 pm.
Motion by Katie Barker, seconded by Rebecca Stumpf. Accepted by the board.

The next Board of Trustees meeting will be held on

January 15th, 2024 at 6:30 pm.